In many Organizations, there are a number of email client programs available. Out of them two major applications namely Lotus Notes and Microsoft Outlook. Although, under various situations, multiple users need to switch their mail client to Outlook from IBM Lotus Notes. The reason being that some users are unable to access NSF file directly in MS Outlook. Therefore, in the upcoming section, we are going to discuss a manual solution to export Lotus Notes NSF to PST file. Before proceeding this, let us go through the necessities behind IBM Notes NSF to PST migration.
Reasons to Convert Lotus Notes NSF to Outlook PST
There are various reasons due to which everyone wants to transfer data from Lotus Notes database to Outlook. Here are the following reasons to be discussed below:
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MS Outlook is cost-effective when compared to the Lotus Notes application.
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Outlook permits the users to configure different accounts simultaneously.
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Outlook is more user-friendly as compared to Lotus Notes.
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MS Outlook is suitable for a novice user as well as non-technical person. A novice user find it really difficult to work with IBM Notes.
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Job switch is the other reason as a new working place may have MS Outlook as an email program.
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Outlook provides better security and data management option than IBM Lotus Notes.
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Microsoft Outlook provides an offline accessibility of each mailbox.
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Outlook will demand less installation and need fewer maintenance charges as well.
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Lotus Notes is not able to perform the multi-tasking than MS Outlook.
Export Lotus Notes NSF to PST File Manually
Go through the manual solution to convert NSF files to Outlook PST, which is performed in two stages. Let us have a look to perform NSF to PST migration:
1. Convert NSF file from Lotus Notes to intermediate CSV files
2. Import an intermediate .csv file into Microsoft Outlook
Step 1: Export NSF Database to CSV File
To migrate Lotus Notes NSF files, you can perform the given below steps:
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First, you must have launch Lotus Notes email program
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Then, click on File, go to Open button and choose Lotus Notes Application
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Under Open Application wizard, browse for required NSF database and press Open. The selected Notes .nsf file gets opened
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Now, navigate to the File menu and hit on Export
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On the Export dialogue box, type the file name, path of a file, and the saving type
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Select the CSV (Comma Separated Value) format for that particular file
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The CSV Export dialog box opens. Then, choose the required options and press OK
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The converted data gets stored in CSV file and stored in the specified location
Step 2: Import CSV into Microsoft Outlook
After performing the conversion from NSF database to an immediate CSV file. Now, you can import an Intermediate .csv file into Outlook by following such steps:
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Launch MS Outlook application
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In File menu, click on Open & Export, and then, select Import/Export option
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Now, Import and Export dialog box pop up. Choose to click Import from another program or file from options. Press Next button
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Select the file type i.e., Comma Separated Values (CSV) and click on Next
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Click on Browse and choose the desired location for .csv file created earlier using an Export cmdlet of IBM Notes. You can also select the options as per your need
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Select a particular Outlook folder where you wish to save the exported data and click the Next button
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Under Import a file dialogue box, select the given checkbox and go to Finish option. Also, you can also change the destination or map custom fields by selecting the same name options.
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The data from a “CSV file” can be imported into “MS Outlook”
Challenges Faced While Converting Data Manually
The above-stated solution has so many limitations in certain cases. Some of them are mentioned below:
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This approach is very complicated and tedious for a novice user
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It is a time-consuming process and gets fail to transfer entire data
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If you are unable to handle it correctly, may cause corruption in NSF database file
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Selective migration is impossible while performing the manual conversion
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Converts only single NSF file at once that makes the process lengthy and monotonous
A Professional Way to Migrate NSF Database to Outlook PST
To overcome such limitations, users can take help of a reliable third party tool namely NSF to PST Converter. It is designed in such a way to extract NSF files to PST in an efficient way. It incorporates an easy-to-use interface even a non-technical user can use it without any prior knowledge or taking any expert help. Some extraordinary features of the tool are discussed below:
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Convert multiple large NSF database files to Outlook PST
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No file size limitation imposed during the data migration
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Option to provide date filters throughout conversion process
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Allows to export selective folders from the chosen Notes
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Migrate the recurrence calendars from NSF to Outlook PST
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Capable to customize all duplicate contacts exclusion out
Time to Conclude
After going through the need to export Lotus Notes NSF to PST format, we have discussed manual as well as the automated solution. But, in some situations, manual method has some limitations. So, users can opt for a commercial product i.e., NSF to PST Converter. It is a simple and effective way to perform the entire conversion. It brings forth some unique features that are incomparable to any other software. Along with this, we have described the most interesting features of this application.
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