IBM Lotus Notes and Microsoft Outlook are leading email platform widely used around the globe by many companies, organizations, and individuals. Sometimes Lotus Notes users want to access their data through MS Outlook. It is because Microsoft Outlook is easy and more user-friendly compared to Lotus Notes. However, exporting contacts from Lotus Notes mailbox, especially contacts can be tricky. For this NSF to PST conversion is required, which can be done through manual methods or with the help of some safe and secure automated utilities.
Individuals who use IBM Lotus Notes would know that it saves all mailbox content in an NSF (Notes Storage Facility) file. On other hands, Microsoft Outlook stores all data in PST (Personal Storage Table) file. So first, the user has to export Lotus Notes contact and then he or she can import Lotus Notes contacts to Microsoft Outlook. In this blog, users will get know how to export contacts from lotus Notes to Outlook 2016 in step by step method. There are two ways to achieve this either manually or professionally.
This blog covers techniques that determine how users can extract Lotus Notes Contact to Outlook 2016 easily. But first, one should know what are the reasons that trigger the need to export Lotus Notes to Outlook.
Some Common Reasons To Export Lotus Notes To Outlook
- Cost of installing and maintaining Lotus Notes is considerably higher than that of MS Outlook
- Outlook has more user-friendly features
- You don’t need to purchase Outlook separately as it comes with the MS Office suite
- The procedure of exporting Lotus Notes to Outlook 2016 is divided into two sub-procedures. In step 1, all Lotus Notes contacts are exported from Lotus Notes account. In step2, these contacts are imported into Microsoft Outlook account.
Step-1 Exporting Lotus Notes Contacts
- First of all, you have to launch Lotus Notes on your machine and Click on Contacts
- In the Menu bar, you will see “More” option.
- Click on “More” then you will see option Export Contacts.
- Click on Export Contacts, the system will display the Export Contact dialog box.
- To export all your contacts from Lotus Notes, select the “All contacts in this view”
- Select “All Fields”, to export all the information of the contacts.
- In the “Save to” field, browse to the directory in which you want to save all the contacts.
- In the “File Name” give the target file an appropriate name.
- Select the CVS option in the “Save as type” field.
- At last, click on the Export button.
Step-2 Importing Lotus Notes Contacts to Microsoft Outlook
- First, launch Microsoft Outlook on your machine and click Open and then click on Import.
- The system will display Import and Export Wizard.
- In the “Choose an action to perform” field, select the “Import from another program or file” option from the drop-down menu.
- Click on the “Next” button. The system will display Import a File.
- Select the “Comma Separated Values(Windows)” in the Select file type to import from field.
- In the “File to import” field, click Browse and navigate to the directory in which you had saved CSV file. Select the file.
- Select the “Do not import duplicate items” in the Option field.
- Click on Next.
- Select one of the available folders in the “Select destination folder”.
- Click on Next.
- Finally hit on Finish button. The system import all contacts to the Microsoft Outlook account.
- To view the contacts, open your Microsoft Outlook account and click on Contacts.
Some Limitations of Manual Method
Everyone knows that manual methods are free of cost and can import all the contact from Notes but they fail to import all the information saved for each contact in Lotus Notes. For example, in Microsoft Outlook the image and logo information from Lotus Notes cannot be viewed. Some users are not able to follow manual methods as manual methods might be too technical for them. Sometimes manual methods do not work when data which is to be exported is in bulk.
Use of Automated Tools
To overcome the shortcomings of the above-mentioned manual methods, it is recommended to use a reliable third-party tool. The best thing user can do is to opt for automated utilities or tools. By using tools users can easily extract Lotus Notes contacts to Outlook with a few clicks. NSF to PST Converter Tool is the best and reliable tool used to Export Contacts from Lotus Notes to Outlook 2016. Due to its user-friendly interface, it is easy for users to operate this tool.
Final Words
Whether a user chooses the manual method or a professional approach, his/her requirements must be fulfilled. To export contacts from Lotus Notes to Outlook 2016, one should try manual method first. But sometimes manual methods are not successful so at that time a user must go for some professional approach. One should always try to keep his/her data safe, damage free and also choose right method to apply different operations on their data.
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