“Hi! I am using Lotus Notes and now I want to transfer my all Lotus Notes emails from my system to my friend’s one. Because I have to import it into the Microsoft Outlook program. So, I have tried various methods to save my emails but I didn’t get a satisfactory result. One of my friends suggests to me to use the hard drive for saving data. Can you please guide me how to backup Lotus Notes email to hard drive? Thanks in advance!!”
IBM Lotus Notes is an emailing client where a user can access his emails online as well as in offline mode. There are multiple features provided by IBM Notes. But despite its features, it provides a limited size of the database. If the mailbox exceeds its size limit, then a user cannot able to access their data items. In this case, they need to take a backup of Lotus Notes email to hard drive, in order to avoid any data corruption or inaccessibility of database. So, in this blog, we will provide you some reliable Lotus Notes NSF to PST Converter tool solution to save email message in Lotus Notes to hard drive.
Need to Export Notes Email to Hard Drive
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Sometimes, a user doesn’t allow accessing his database due to applications problem. As a result, it is important to take a backup of emails on the local machine.
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Lotus Notes offers limited size of the database. If the size limit is exceeded, then it makes the data inaccessible. In this case, users can access the backup of NSF data.
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If a Lotus Notes user wants to switch to another email application, then they perform the conversion process. It may possible to lose some data during this migration process. In this case, they can get back the entire mailbox with the help of backup.
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It is also possible to retain the data from the backup at the time of data theft or corruption.
How to Backup Lotus Notes Email to Hard Drive?
You can easily save email message in Lotus Notes to hard drive with the help of following manual methods:
Solution 1: Lotus Notes Email to PDF
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First, choose the email items that you want to save and drag it to any other location in your system.
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After that, open the dropped EML files with MS Outlook.
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Now, go to the File menu >> Save As option and save the file in HTML format.
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Further, open the HTML document in Microsoft Word & save it as a PDF.
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Finally, your Lotus Notes email is converted to PDF format. Now, save it to your hard drive.
Solution 2: Create Lotus Notes Archive
At first, launch the IBM Lotus Notes application. Then, go to the Actions >> Archive >> Create Criteria…
Now, an Archive Settings window will appear. Here, type the name of the archive folder to create Lotus Notes archive.
After that, click on the checkbox next to Enable the criteria then click on Selection Criteria option.
In this step, select the NSF files that you want to archive and click on OK button.
Now, you can see the location of the archived NSF database. You can change the default location if it is required.
In this step, open Schedule tab and select the time & days for automatic archiving of data and click on OK button.
Further, go to the Actions >> Archive >> Archive Now option.
At last, a dialog box will appear. Just click on Yes button.
Solution 3: Lotus Notes Data to Outlook
First of all, run the IBM Lotus Notes email application.
Then, select the NSF file that you need to save in your system and click on the Open button.
In this step, go to the File menu >> Export Option.
Now, choose a destination location to save the backup file and also select the Comma Separated Value option and click on the Export button.
Next, from the CSV Export window, select the file you want to export & click on OK button.
Further, open the Outlook program and click on File menu >> Open >> Import option.
Choose Import from another program or file option from the Import Wizard Window and then click on Next button.
Next, select the Comma Separated Value (Windows) click on the Next button.
In this step, browse the location of the NSF file that is exported in previous steps. Then, choose Allow duplicates to be created option & click on the Next button.
Finally, click on the Finish button to move the .nsf data to MS Outlook.
Solution 4: An Automatic Solution to Export Lotus Notes Email to Hard Drive
The above-discussed manual methods are long and time-consuming to execute the process of backup Lotus Notes emails to hard drive. These methods are also prone to be corruption. If a file gets corrupted, then users won’t be able to access their emails. So, it is important to keep safe the data during the backup process. So, it is advised to use reliable NSF Conversion tool to move Lotus notes email to Outlook.
Summing Up
In this blog, all possible manual solutions are covered on how to backup Lotus Notes emails to hard drive which can easily save Lotus Notes emails to hard drive. But, due to a non-technical person and the long & time-consuming manual steps, one can prefer simple and expertise solution which provides an effective way to keep your data safe and to create a backup for the files.
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